The categories of processed personal data. What kind of categories of personal data do we process?

Considering the requirements of the position applied we may collect, assess, and store the following personal data about you:

Personal identification data: your name, surname, age or date of birth. Contact information: your e-mail address, phone number, address of the place of residence.

Information on qualification and competence: language proficiency, computer skills, educational, background, profession, working experience and projects you have been involved with, attended courses, training sessions, seminars, development of qualification, licenses held, driver license (for relevant job positions only).

Other information: information about expected salary, social media accounts, pictures and other information that you may wish to provide in your CV, motivation letter, interviews.

Assessment data: our remarks and assessment of your suitability to perform the duties of a particular position.

On what legal basis do we process your personal data?

We will process the said personal data in accordance with:

– Article 6 Part 1. a) of the GDPR, i.e., with your consent – to the extent described in the relevant consent.

– Article 6 Part 1. f) of the GDPR, i.e., our legitimate interest – to have a common and coordinated policy on the selection of personnel and human resources management and to share the information about your candidacy within other Avix Technic companies.

The period of processing your personal data

We will process the personal information for the recruiting process for 6 (six) months from getting your application unless the selection process continues longer than the indicated period.

Where from we get the personal data about you?

We collect data directly from you.

We may also collect personal data about you from:

(i) recruiting agencies;

(ii) job search portals or databases where you have submitted your CV;

(iii) our employee (referrals) who has recommended you as a candidate;

(iv) publicly accessible sources, such as “LinkedIn” and other business-related social media sources and/or collaboration platforms, websites or publicly available publications where you have added information about yourself (your name, surname, e-mail address, work history, and other data included on your profile).

Transfer of your data

Service providers – we may share your personal data with companies that provide services to us (for example, companies providing data centre, hosting, cloud, IT infrastructure, website managing and related service providers, as well as software development service providers, software database infrastructure and communication service providers, if required, consultants and professional advisers.).

Other Avix Technic Group companies – information about your candidacy Avix Technic companies based on our legitimate interest to have a common and coordinated policy on the selection of personnel and human resources management.

When it is mandatory to transfer your data under applicable law requirements, i.e., courts, law enforcement authorities, external consultants to the extent required or permitted by law, also public authorities (including Dubai public authorities, such as, among others, the Emirate tax Inspectorate, Transport Competence Agency (national civil aviation authority), airports, by request of these bodies or in other cases stipulated in regulations. Also, Civil Aviation Administrations of other countries, including those beyond the Gulf Cooperation Council (GCC) Area, during audits or in other cases stipulated in regulations).

Kindly note that all our third-party service providers (the data processors) and other Avix Technic companies are required to take appropriate security measures to protect your personal information. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

The categories of processed personal data. What kind of categories of personal data we process?

Kindly note that we may collect, assess, and store the following personal data about the relevant candidates current/former employers:

Personal identification data of candidates current/former employee (colleague): name, surname, position, company name;

Contact information: e-mail address, phone number;

Information on qualification and competence of candidate: qualifications, professional skills, business qualities, performance during previous/current employment, etc.

On what legal basis do we process personal data?

We will process the said personal data in accordance with:

– Article 6 Part 1. a) of the GDPR, i.e., with both candidate and his/her former/current employer’s consent.

Kindly note that we presume that candidates inform and obtain the consent of their former/existing employers (its employees) to share their contact details with us and to be contacted for reference purposes.

The period of processing

We will process this data together with other personal information of the candidate for the recruiting processes.

As specified hereabove, we will process candidates’ personal information for the recruiting process for 6 (six) months from getting his/her application unless the selection process continues longer than the indicated period.

Where from we get the personal data about you?

We collect data from you (respective candidate or his/her former/current employers), i.e. data that you have provided to us directly.

Transfer of your data

Service providers – we may share your personal data with companies that provide services to us (for example, companies providing data centre, hosting, cloud, IT infrastructure, website managing and related service providers, as well as software development service providers, software database infrastructure and communication service providers, if required, consultants and professional advisers).

Other Avix Technic companies – information about your candidacy within Avix Technic companies based on our legitimate interest to have a common and coordinated policy on the selection of personnel and human resources management.

When it is mandatory to transfer your data under applicable law requirements, i.e., governmental authorities (local and foreign), courts, law enforcement authorities, external consultants to the extent required or permitted by law.

Kindly note that all our third-party service providers (the data processors) and other Avix Technic companies are required to take appropriate security measures to protect your personal information. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

The categories of processed personal data. What kind of categories of personal data do we process?

If you contact us by e-mail, regular mail, or phone, we may process the following personal data of yours:

Personal identification data: name, surname.

Contact information: e-mail, postal address, phone number.

Other information: the text of the correspondence and / or attached documents.

This data will be processed for the administration of your enquiry. Please note that we may need to contact you to provide with a reply to your enquiry so be sure to share accurate contact data of yours.

On what legal basis do we process your personal data?

Article 6 Part 1 f) of the GDPR, i.e., our legitimate interest to communicate with you as a representative or contact person of our potential customer or business partner.

The period of processing your personal data

Communication with you will be handled until the enquiry is fully processed and stored for 3 year from the date of the last communication with you unless there is another legitimate purpose for storing it longer (e. g. business contract with you has been concluded and communication material can be considered as the proof of negotiation).

Where from we get the personal data about you?

We collect data directly from you or your employer (e.g., company you are working for).

Transfer of your data

Service providers – we may share your personal data with companies that provide services to us (for example, companies providing data centre, hosting, cloud, IT infrastructure, website managing and related service providers, as well as software development service providers, software database infrastructure and communication service providers, and other as may be necessary).

When it is mandatory to transfer your data under applicable law requirements, i.e., public authorities, courts, law enforcement authorities, external consultants to the extent required or permitted by law.

Kindly note that all our third-party service providers (the data processors) are required to take appropriate security measures to protect your personal information. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

The categories of processed personal data. What kind of categories of personal data do we process?

Personal identification data: name, surname, signature.

Contact information: title, home address, email address, contact details in other videoconferencing platforms (e.g. Skype, Zoom, etc.) and phone number(s).

Shareholder information: number of shares and any notes/information to be linked to law, structure of shareholding.

Other information: bank account details, any communication between you and Avix Technic, and other information as may be required by law and/or requested by third parties (e.g., banks, etc.).

On what legal basis do we process your personal data?

We process in accordance with:

– Article 6 Part 1, c) of the GDPR, i.e., our legal obligation to communicate and implement the rights of shareholders, or otherwise meet our legal responsibilities;

– Article 6 Part 1, f) of the GDPR, i.e., our legitimate interest to administer shareholders’ and UBO’s rights.

The period of processing your personal data

Personal data is only processed for as long as it is necessary to fulfil the purpose of the processing, or as long as Avix Technic is required to store such data by law. The data is erased when you cease to be a shareholder of Avix Technic. However, as mentioned, certain data is stored for a longer period of time when required by law, including company, securities and tax legislation.

Where from we get the personal data about you?

We collect data directly from you or the company you are associated with.

Transfer of your data

Your personal data may be disclosed to a third party if required by law, regulations or an official decision by a relevant authority or who work with us to help deliver our services, in order to fulfil our legal obligations or at your request. Such third parties may be as following:

(i) other members of Avix Technic (ASG) PLC;

(ii) our service providers and agents (including their sub-contractors);

(iii) your advisers (such as lawyers and other professional advisers) who you have authorised to represent you, or any other person you have told us is authorised to give instructions on your behalf (such as under a power of attorney);

(iv) the legal authorities;

(v) any third party after a restructure, sale or acquisition of any company, as long as that person uses your information for the same purposes you originally provided it for;

(vi) anyone we transfer or delegate our rights or obligations to, as allows under terms and conditions of any agreement you have with us (e.g. if we transfer the management of our share register to another service provider).

In some circumstances Avix Technic may transfer your personal data to third parties or any other Avix Technic group company in a country (including your country of residence) other than the country in which the data was collected. When we transfer your personal data to a different country, we will take steps to ensure that such data transfers comply with applicable laws. For example, if we transfer personal data from the Gulf Cooperation Council (GCC)a (EEA) to a country outside it, we will implement an appropriate or suitable data transfer safeguards and the means or taking other measures to provide an adequate level of protection under EU law.

Your rights in connection with personal data

If you want to enforce any of your rights described Section 8 “Your rights in connection with personal data” hereinbelow, please contact our Data Protection Officer by sending an email to info@avixtechnic.com. Any request to exercise one of these rights will be assessed by us on a case-by-case basis.

The categories of processed personal data. What kind of categories of personal data do we process?

We may process your surname, image, audio, email address, date and time (date, start and end hours, duration hours and minutes).

On what legal basis do we process your personal data?

Your personal data shall be processed in accordance with:

– Article 6 Part 1. c) of the GDPR, i.e., legal obligation to ensure student attendance in Virtual Training as well as for internal and external audit purposes according to EASA requirements.

The period of processing your personal data

Personal data shall not be stored for a period longer than 5 (five) months. Personal data shall be stored for 3 months (2 months maximum length of the Virtual Training course and 1 month for the Virtual Training certificate issuance). After 3 months the recording is being deleted automatically, with the possibility to recover the Virtual Training recording for additional 2 months due to unforeseen circumstances as may be required.

Where from we get the personal data about you?

We collect personal data using the technical measures, i.e. Microsoft Teams meeting / call recording function (hereinafter – MS Teams). The recording captures audio, video, and screen sharing activity.

Transfer of your data

Avix Technic PLC – as it is our IT network administrator and IT services supplier.

Microsoft Corporation as in regard to use of Microsoft Teams. Kindly refer to the following link which presents a privacy statement explaining the personal data Microsoft Corporation processes and for what purposes: Microsoft Privacy Statement – Microsoft privacy.

Civil Aviation Authority for audit purposes (if required) under applicable law requirements.

Law enforcement institutions, public and local authorities (if required) under applicable law requirements.

Your rights in connection with personal data

If you want to enforce any of your rights described Section 8 “Your rights in connection with personal data” hereinbelow, please contact our Data Protection Officer by sending an email to info@avixtechnic.com. Any request to exercise one of these rights will be assessed by us on a case-by-case basis.